TIMESHEET TRACKING
Weekly Task Logs. Unlocked Only When A Manager Says So.
Log project hours each week against assigned projects. A submitted week stays locked until a manager opens a time-limited window, and logged hours are checked against shift attendance and approved leave.
THE PROBLEM
Open Timesheets Invite Retroactive Drift
When anyone can edit a past week, project cost reports and client billing statements quietly drift away from the hours actually worked.
Retroactive edits. open logging lets employees change past hours after a client invoice or project milestone has already gone out.
Disconnected from attendance. logged project hours contradict check-ins or approved leave records, and nothing flags the gap.
No project categorization. hours blur together without clear tagging across billable client work, internal operations, support, and bench time.
Ad-hoc correction emails. adjustments require manual back-and-forth across email chains rather than structured, auditable unlock windows.
CAPABILITIES
Auditable Project Logging, Built For Teams
Four capabilities that turn timesheets into reliable records for client billing, project costing, and workforce utilization.
Structured Weekly Task Logging
Employees log daily project tasks against client, internal and overhead cost centers, each entry with mandatory remarks.
Manager-Controlled Unlock Windows
Submitted timesheets lock automatically; corrections require a manager to open an auditable, time-limited unlock window.
Project Allocation & Utilization
See how hours split across client delivery, internal projects, maintenance and bench, with billable and non-billable time reported separately.
Attendance & Leave Cross-Reconciliation
Logged hours are cross-checked against attendance punches and approved leave, and mismatches are flagged for manager review.
TIMESHEET SNAPSHOT
Workforce Allocation & Project Hours, At A Glance
A sample view of project effort distribution and logging compliance across client and internal work — illustrative data.
Hours By Project Type
Controlled Correction Requests
HOW IT WORKS
From Task Entry To Reviewed Project Hours
A week of logged hours is submitted, locked, reviewed and reconciled, and any correction goes through the reporting manager.
Step 01
Log Daily Tasks Against Assigned Projects
Employees record daily hours against assigned project codes, categorizing effort as billable or non-billable.- Daily logging reduces end-of-month estimation errors.
Step 02
Automatic Submission Lock
At the end of the weekly reporting cycle, timesheets lock automatically to freeze financial and project baselines.- Stops silent changes to hours after the reporting cut-off.
Step 03
Manager Review & Scoped Unlock Window
Managers review submissions for their team; if revisions are justified, an unlock window is opened with strict expiration.- All unlock events log reason, manager identity, and timestamp.
Step 04
Reconcile Against Attendance And Leave
Reviewed hours are cross-checked against attendance and approved leave, so billing and costing rest on hours that match presence.- Mismatches with attendance or leave are flagged for manager review.
WHO USES THIS
Built For Project-Based & Distributed Teams
Timesheets matter most where billable hours drive revenue or project labor costs must be audited.
IT & Software Services
Distributed teams logging hours against client projects, with billable and non-billable time kept apart.
Consulting & Professional Services
Billable client hours reviewed by the reporting manager, with every correction going through a manager unlock.
Engineering & Construction
Site teams across locations logging project hours weekly, checked against attendance and approved leave.
FAQ
Timesheet Tracking — Questions We Get Asked
Yes. Timesheet tracking is included in the Starter plan, alongside employee lifecycle management, attendance & shift tracking, leave management, and org hierarchy.
No. Once submitted, timesheets lock automatically. An employee can only revise a timesheet if their reporting manager explicitly opens a temporary unlock window.
BizzField automatically cross-references timesheet hours against shift attendance punches and approved leaves. Discrepancies — such as logging hours on an approved leave day — are flagged for manager review.
Yes. Admins can configure project codes, categories (e.g. Client Delivery, Internal, Support, Bench), and whether hours logged to a specific code are billable or non-billable.
Every unlock event records the requesting employee, the authorizing manager, the reason provided, the duration of the unlock window, and the exact changes made.
Only the employee's reporting manager can open an unlock window, and that authority follows the org hierarchy automatically.
Timesheet conflicts are flagged for HR during the payroll variance check, while the pay run is still a draft, so they are resolved before the run is approved.
No. Attendance records presence and shifts, and timesheets record how the worked hours were spent across projects. BizzField cross-checks one against the other.
AT A GLANCE
Weekly Hours With Controlled Corrections
AUTOMATED CHECKS
Variance Checks Before Payroll Is Approved
Before a pay run is approved, BizzField compares the draft with the previous cycle and flags what looks wrong, so reviewers examine the exceptions instead of every line.
PRE-APPROVAL SCAN
Automated Variance Checks
Key Capabilities
- Each employee's draft pay compared with the prior month
- Pay movement above 20% flagged for review
- Duplicate leave and expense submissions detected
- Flags resolved from one HR queue before approval
Every draft run is compared with the previous cycle. Sharp pay movements, duplicate expense or leave submissions and timesheet conflicts are flagged for HR, who resolve each flag from a single queue while the run is still a draft.
See Automated Variance ChecksSECURITY & PRIVACY
Role-Scoped Access And Privacy By Design
Access is enforced on the server from the reporting hierarchy, and data handling is designed around the principles of India's DPDPA. The security page sets out what is and is not certified.
DATA PRIVACY
DPDPA-Informed Data Handling
Key Capabilities
- Consent logging for employee data
- Data export for the employee
- Deletion rights supported
Data handling is designed around the principles of India's Digital Personal Data Protection Act. That describes how data is handled; it is not a certification.
ACCESS CONTROL
Server-Scoped Access And Encrypted Storage
Key Capabilities
- Server-side role-based access, not just interface-level visibility
- Manager visibility limited to their reporting hierarchy
- AES-256 encryption at rest for employee records, bank details and document files
Role flags are not left to the front end. Access is scoped on the server, so a manager retrieves records only within their own reporting tree.
See HRMS SecurityROLLOUT TIMELINE
Getting Started with BizzField Timesheet Tracking
A structured path from configuration to pilot testing and full launch, guided by our onboarding team.
Step 01
Employee Data Import & Hierarchy Setup
Model your reporting hierarchy, upload employee records securely, and map custom document types to BizzField's structure.- Upload employee master data from a CSV file
- Map reporting lines & org hierarchy
- Configure custom document categories
Step 02
Policy & Rule Configuration
Configure multi-level approvals, custom shift templates, statutory compliance ceilings, and salary revision workflows.- Set leave types, accruals & sandwich rules
- Define shift rosters & overtime rules
- Configure state-wise PT/LWF compliance
Step 03
Parallel Run & Validation
Verify payroll calculations, shift check-ins, and approval chains alongside your existing setup before fully cutting over.- Run a parallel payroll draft for one month
- Compare attendance records with your current process
- Confirm role-scoped access for all managers
Step 04
Full Launch & Team Training
Release employee self-service credentials, activate mobile check-in, and turn on pay run approvals and notifications.- Distribute self-service app credentials to all employees
- Publish payslips to employee self-service on pay date
- Switch on approval and leave notifications
KEEP EXPLORING
Related Pages
Other HRMS capabilities teams usually evaluate alongside this one.
Variable Pay & Incentives
Define incentive rules once; qualifying transactions and approvals follow each cycle, not a monthly spreadsheet.
ExploreLoans & Reimbursements
Loan EMIs deducted through payroll until repaid, and claims approved by manager then finance.
ExploreFull & Final Settlement
Recording an exit starts the settlement: final salary, leave encashment and loan and notice recoveries.
ExploreStatutory Compliance Engine
PF, ESI, Professional Tax, TDS and LWF calculated at current rates in every pay run, by work location.
ExploreGive Timesheets A Manager-Controlled Window
See how BizzField logs weekly project hours, locks submitted weeks and keeps every correction in a manager's control, so billing and payroll rest on hours you can check.