SALARY & COMPENSATION
Salary Structure
Define salary components as rules by grade, location and entity, so a new grade does not mean rebuilding the payroll formula.
IN SHORT
What is salary structure?
Salary Structure
Define salary components as rules by grade, location and entity, so a new grade does not mean rebuilding the payroll formula.
Salary & Compensation
Salary structures, revisions, bonus, incentives and overtime, each with an effective date and a rule, so changes reach the pay run correctly.
THE PROBLEM
What goes wrong without salary structure
These are the problems payroll teams run into when this is handled on spreadsheets and email.
Every new grade means rebuilding the payroll formula from scratch.
Basic is set too low, understating provident fund liability.
House rent allowance is applied at metro rates to employees in non-metro locations.
Structures drift apart between entities, with no way to compare them.
HOW IT WORKS
Salary Structure inside a BizzField pay run
BizzField runs payroll in five steps: lock attendance, draft the register, review variance, approve, release. Here is how this capability works inside that cycle.
Rule-based components
Components are defined as formulas on basic or gross, not as fixed values per employee.
Grade and location variants
One structure can express metro and non-metro treatment without being duplicated.
Statutory alignment
Components are flagged for PF, ESI and tax treatment, so deductions follow from the structure.
BUILT FOR INDIA
Indian statutory rules, built into the cycle
PF, ESI, professional tax and TDS are calculated inside the pay run, and state rules follow the employee's work location.
PF wage ceiling
Employee and employer provident fund computed on basic wages, respecting the statutory monthly ceiling.
ESI eligibility
Applied to employees within the gross wage limit of ₹21,000 a month, with contribution-period rules handled across the cycle.
State-wise PT
Professional tax slabs resolved by work location rather than by registered head office.
TDS & Form 24Q
Projected annual tax spread across remaining months, with quarterly Form 24Q output.
QUESTIONS
Salary Structure — Questions We Get Asked
Employers commonly set basic as a percentage of CTC, which drives provident fund and gratuity. The Code on Wages counts non-wage allowances above 50% of total remuneration as wages. BizzField lets you set the percentage as a rule per grade.
Yes. House rent allowance is conventionally a higher percentage of basic in metro locations, and a structure can express that difference by work location.
Yes. Separate legal entities can be run from a single console. Each entity keeps its own PF and ESI registration, its own approval chain and its own bank file.
FILES FROM THE APPROVED PAY RUN
Bank Files And Statutory Returns, Built From The Approved Register
What is paid, what is deducted and what is reported come from the same approved register, so the files are not rebuilt in Excel after the run.
BANK TRANSFER
Bank Salary Files
Key Capabilities
- Output formatted to the bank's own upload specification
- Formats for HDFC, ICICI and SBI
- A separate file per bank when employees bank with different banks
- Released amounts kept against the cycle for matching to the bank statement
The bank-format salary file is generated from the approved register, so the amount credited and the amount on the payslip come from the same source.
See Bank Transfer SupportSTATUTORY & ACCOUNTING
Statutory Return Files And Accounting Export
Key Capabilities
- PF ECR file produced from the pay run
- ESI contribution return
- Form 24Q assembled from the quarter's cycles, not re-keyed
- General Ledger export for Tally Prime and Zoho Books
The PF electronic challan-cum-return, the ESI return and quarterly Form 24Q are produced from the same figures payroll deducted. Submission stays with your finance or compliance team. Payroll can also export General Ledger data for Tally Prime and Zoho Books.
See Government ReportsCONTROL & AUDIT TRAIL
Approval Controls And A Named Audit Trail
A pay cycle is released through maker-checker approval, and every edit, override, approval, rejection and reversal is recorded against a named user and timestamp.
SEGREGATION OF DUTIES
Maker-Checker Release
Key Capabilities
- Preparer and approver are distinct roles
- Sending a cycle back to draft requires a reason that stays with the cycle
- Entities that need finance and leadership sign-off can add approval levels
The person who prepared the cycle is not the person who releases it, and both actions are recorded against named users.
See Approval WorkflowAUDIT TRAIL
Named Audit Log
Key Capabilities
- Every action attributed to a user, not a shared account
- Logs kept against the cycle they belong to
- A closed period can be reconstructed from its own log
Edits, overrides, approvals and reversals are written to the audit log against a named user and timestamp, so a closed cycle can be explained from its own record.
See Payroll Audit LogsKEEP EXPLORING
Related Pages
Other payroll capabilities teams usually evaluate alongside this one.
TDS Calculation
Project annual income, spread tax over the remaining months and re-project when declarations change, so the gap is not left for March.
ExploreTax Management
Collect investment declarations and proofs, review each proof with a reason, and apply the decision to tax under the employee's chosen regime.
ExploreGratuity Management
Track continuous service and accruing gratuity liability, then compute the payout on the statutory formula at exit.
ExploreCompliance Management
A register of each statutory obligation payroll carries, with its rate, ceiling, due date and named owner, reconciled to pay-run deductions.
ExploreSee salary structure on your own payroll data
Book a walkthrough with our Kanpur-based payroll team and run a sample cycle on your own salary structure.