STATUTORY & TAX
Gratuity Management
Track continuous service and accruing gratuity liability, then compute the payout on the statutory formula at exit.
IN SHORT
What is gratuity management?
Gratuity Management
Track continuous service and accruing gratuity liability, then compute the payout on the statutory formula at exit.
Statutory & Tax
PF, ESI, professional tax, TDS and gratuity calculated inside the pay run, with return and challan figures tied to what was deducted.
THE PROBLEM
What goes wrong without gratuity management
These are the problems payroll teams run into when this is handled on spreadsheets and email.
Gratuity liability is unknown until someone resigns, so it arrives as a surprise cost at exit.
Eligibility is judged from memory instead of continuous-service records.
The payout formula is applied differently from one exit to the next.
A transfer between group entities restarts an employee's service record.
HOW IT WORKS
Gratuity Management inside a BizzField pay run
BizzField runs payroll in five steps: lock attendance, draft the register, review variance, approve, release. Here is how this capability works inside that cycle.
Eligibility tracking
Continuous service is computed from joining and transfer records.
Accrual visibility
Accruing liability is visible before an exit, not discovered at settlement.
Settlement integration
The computed gratuity flows into full and final settlement where the employee is eligible.
BUILT FOR INDIA
Indian statutory rules, built into the cycle
PF, ESI, professional tax and TDS are calculated inside the pay run, and state rules follow the employee's work location.
PF wage ceiling
Employee and employer provident fund computed on basic wages, respecting the statutory monthly ceiling.
ESI eligibility
Applied to employees within the gross wage limit of ₹21,000 a month, with contribution-period rules handled across the cycle.
State-wise PT
Professional tax slabs resolved by work location rather than by registered head office.
TDS & Form 24Q
Projected annual tax spread across remaining months, with quarterly Form 24Q output.
QUESTIONS
Gratuity Management — Questions We Get Asked
Gratuity is generally payable on completion of five years of continuous service, with statutory exceptions. BizzField computes continuous service from joining and transfer records.
The statutory formula is based on last drawn wages and completed years of service. BizzField applies the current formula rather than a stored figure.
Yes. Revisions, approvals and reversals are recorded in an audit trail with the user and the time against each action, so a closed cycle can be explained later.
FILES FROM THE APPROVED PAY RUN
Bank Files And Statutory Returns, Built From The Approved Register
What is paid, what is deducted and what is reported come from the same approved register, so the files are not rebuilt in Excel after the run.
BANK TRANSFER
Bank Salary Files
Key Capabilities
- Output formatted to the bank's own upload specification
- Formats for HDFC, ICICI and SBI
- A separate file per bank when employees bank with different banks
- Released amounts kept against the cycle for matching to the bank statement
The bank-format salary file is generated from the approved register, so the amount credited and the amount on the payslip come from the same source.
See Bank Transfer SupportSTATUTORY & ACCOUNTING
Statutory Return Files And Accounting Export
Key Capabilities
- PF ECR file produced from the pay run
- ESI contribution return
- Form 24Q assembled from the quarter's cycles, not re-keyed
- General Ledger export for Tally Prime and Zoho Books
The PF electronic challan-cum-return, the ESI return and quarterly Form 24Q are produced from the same figures payroll deducted. Submission stays with your finance or compliance team. Payroll can also export General Ledger data for Tally Prime and Zoho Books.
See Government ReportsCONTROL & AUDIT TRAIL
Approval Controls And A Named Audit Trail
A pay cycle is released through maker-checker approval, and every edit, override, approval, rejection and reversal is recorded against a named user and timestamp.
SEGREGATION OF DUTIES
Maker-Checker Release
Key Capabilities
- Preparer and approver are distinct roles
- Sending a cycle back to draft requires a reason that stays with the cycle
- Entities that need finance and leadership sign-off can add approval levels
The person who prepared the cycle is not the person who releases it, and both actions are recorded against named users.
See Approval WorkflowAUDIT TRAIL
Named Audit Log
Key Capabilities
- Every action attributed to a user, not a shared account
- Logs kept against the cycle they belong to
- A closed period can be reconstructed from its own log
Edits, overrides, approvals and reversals are written to the audit log against a named user and timestamp, so a closed cycle can be explained from its own record.
See Payroll Audit LogsKEEP EXPLORING
Related Pages
Other payroll capabilities teams usually evaluate alongside this one.
PF Management
Provident fund at 12% each for employee and employer on basic wages, within the wage ceiling, with the ECR built from what payroll deducted.
ExploreESI Management
Apply ESI to employees within the wage limit and hold eligibility through the contribution period, so nobody drops out mid-period.
ExploreProfessional Tax
Deduct state professional tax by the employee's work state, not the head office, using each state's own slabs and payment frequency.
ExploreTDS Calculation
Project annual income, spread tax over the remaining months and re-project when declarations change, so the gap is not left for March.
ExploreSee gratuity management on your own payroll data
Book a walkthrough with our Kanpur-based payroll team and run a sample cycle on your own salary structure.