PAY RUN PROCESSING
Close payroll in five steps, not five days.
Most payroll delays are not calculation problems. They are approval problems, missing-input problems and last-minute-correction problems. BizzField sequences the cycle so each of those is caught before it becomes a reversal.
CYCLE ACTIVITY
THE PROBLEM
Why payroll slips past the 1st
Attendance is still being corrected after the register has been generated, so the whole run is recomputed.
Nobody can say which employees changed since last month, so every line is checked instead of the exceptions.
Approval happens over email, leaving no record of who released the cycle or when.
A correction after payout means a reversal entry nobody can reconcile at year end.
Loss-of-pay and overtime arrive as a separate spreadsheet, keyed in by hand.
HOW A CYCLE RUNS
Five steps, each with a checkpoint
The same sequence every month. Nothing is irreversible until the step before it has been signed off.
Step 01
Lock attendance and leave
Step 1
Attendance, leave and overtime are frozen for the cycle. Loss-of-pay is derived rather than typed.- Pulls straight from attendance — no export or re-keying
- Late corrections require an explicit unlock, which is logged
Step 02
Generate the draft register
Step 2
Every component is recalculated for every employee, including mid-month joiners, exits and revisions.- Arrears and retro pay computed from effective dates
- Statutory deductions applied at current rates and ceilings
Step 03
Review variance, not every line
Step 3
The register is compared against the previous cycle so only genuine movement needs a human decision.- Employees above a configurable variance threshold are flagged
- New joiners, exits and revisions listed separately
Step 04
Maker-checker approval
Step 4
The person who prepared the cycle cannot be the person who releases it. Both actions are recorded.- Approval captured against a named user and timestamp
- Rejection returns the cycle to draft with a reason
Step 05
Release payslips and bank file
Step 5
The bank-format file and the payslips are produced from the same approved register, so they cannot disagree.- Payslips published to self-service on release
- Cycle locked — later changes become an explicit adjustment
CONTROL & AUDIT
What you can prove afterwards
Who changed what
Every edit, override, approval and reversal is recorded against a named user with a timestamp.
Why a figure moved
Variance against the previous cycle is retained with the reason captured at review time.
What was actually paid
Closed cycles are retained exactly as released, so an old payslip can always be reproduced.
QUESTIONS
Payroll processing, answered
Yes. Each entity keeps its own PF and ESI registration, its own approval chain and its own bank file, while you work from a single console.
The cycle has to be explicitly unlocked, which is recorded. The register is then recalculated rather than patched, so the payslip and the bank file never drift apart.
No. Preparation and approval are separate roles. The person who generated the register cannot be the person who releases it.
Both are prorated from their effective dates, and exits pull through to full and final settlement including recoveries, leave encashment and gratuity where applicable.
BANKING & COMPLIANCE CONNECTIVITY
Corporate Bank Payouts & Accounting Sync for Employee Payroll Processing
Connect monthly pay runs directly to corporate bank transfer files and General Ledger exports — no manual downloads or format conversions.
BANK CONNECTIVITY
1-Click Corporate Bank Salary Transfer
Key Capabilities
- HDFC merged upload & ICICI iMobile Pay formats
- SBI CINB SFTP format & Axis corporate portal
- Kotak Mahindra Bank batch disbursement support
- 1-click generation after CFO pay run approval
Generate salary payout files formatted to the exact specifications of HDFC, ICICI, SBI, Axis, and Kotak corporate banking portals. Upload and disburse salaries in a single action after pay run approval.
STATUTORY & ACCOUNTING
EPFO ECR Filing & Tally GL Journal Export
Key Capabilities
- EPFO ECR file with UAN, EPF & EPS per employee
- ESIC portal challan file generation
- Tally Prime XML voucher export on pay lock
- Form 24Q NSDL quarterly TDS return file
After each locked pay run, BizzField generates the EPFO ECR text file for provident fund challan submission and a structured GL journal voucher file for Tally Prime, Busy, and Zoho Books.
ENTERPRISE SAFEGUARDS
Bank-Grade Data Privacy & DPDPA 2023 Readiness
Every salary record, bank payout file, and tax declaration is encrypted using AES-256 and hosted on sovereign Indian cloud infrastructure.
DATA PRIVACY
India DPDPA 2023 Data Residency
Key Capabilities
- All payroll data on India-localized cloud servers
- Employee consent tracking & audit trail
- Self-serve data erasure on employee exit
- Automatic data retention policy enforcement
All employee financial records, bank account numbers, PAN/Aadhaar identity data, and tax submissions are stored exclusively on India-localized cloud servers with full consent audit logs.
ACCESS CONTROL
Server-Scoped Roles & AES-256 Encryption
Key Capabilities
- Database-level RBAC, not just UI-level flags
- AES-256 at-rest encryption for all payroll data
- Immutable read-access log per record
- Zero cross-department salary data leakage
Role-based access is enforced at the database query level — HR managers, finance teams, and accountants only see the payroll records they're authorized to process, with no cross-team leakage.
Run your next cycle without the month-end scramble
Book a walkthrough with our Kanpur-based payroll team and process a sample cycle on your own structure.