INDUSTRY
Healthcare Payroll
Overtime drawn from attendance records, salary structures that vary by grade for clinical and support staff, and ESI eligibility checked every cycle.
WHY IT DIFFERS
What Healthcare payroll has to get right
Pay structures, working patterns and work locations differ by sector, so the statutory rules that apply differ with them.
One controlled cycle
The same cycle every month in every sector: lock attendance, draft the register, review variance, approve and release.
Statutory by location
Professional tax, labour welfare fund and minimum wage follow the work location, not the head office.
CAPABILITIES
Payroll capabilities to look at for healthcare teams
These BizzField Payroll capabilities cover the parts of the pay run that vary most by pay structure and work location.
FILES FROM THE APPROVED PAY RUN
Bank Files And Statutory Returns, Built From The Approved Register
What is paid, what is deducted and what is reported come from the same approved register, so the files are not rebuilt in Excel after the run.
BANK TRANSFER
Bank Salary Files
Key Capabilities
- Output formatted to the bank's own upload specification
- Formats for HDFC, ICICI and SBI
- A separate file per bank when employees bank with different banks
- Released amounts kept against the cycle for matching to the bank statement
The bank-format salary file is generated from the approved register, so the amount credited and the amount on the payslip come from the same source.
See Bank Transfer SupportSTATUTORY & ACCOUNTING
Statutory Return Files And Accounting Export
Key Capabilities
- PF ECR file produced from the pay run
- ESI contribution return
- Form 24Q assembled from the quarter's cycles, not re-keyed
- General Ledger export for Tally Prime and Zoho Books
The PF electronic challan-cum-return, the ESI return and quarterly Form 24Q are produced from the same figures payroll deducted. Submission stays with your finance or compliance team. Payroll can also export General Ledger data for Tally Prime and Zoho Books.
See Government ReportsCONTROL & AUDIT TRAIL
Approval Controls And A Named Audit Trail
A pay cycle is released through maker-checker approval, and every edit, override, approval, rejection and reversal is recorded against a named user and timestamp.
SEGREGATION OF DUTIES
Maker-Checker Release
Key Capabilities
- Preparer and approver are distinct roles
- Sending a cycle back to draft requires a reason that stays with the cycle
- Entities that need finance and leadership sign-off can add approval levels
The person who prepared the cycle is not the person who releases it, and both actions are recorded against named users.
See Approval WorkflowAUDIT TRAIL
Named Audit Log
Key Capabilities
- Every action attributed to a user, not a shared account
- Logs kept against the cycle they belong to
- A closed period can be reconstructed from its own log
Edits, overrides, approvals and reversals are written to the audit log against a named user and timestamp, so a closed cycle can be explained from its own record.
See Payroll Audit LogsKEEP EXPLORING
Related Pages
Other payroll capabilities teams usually evaluate alongside this one.
Manufacturing Payroll
Overtime priced on the right wage base with separate ESI and PF treatment, and professional tax and LWF applied by each plant's state.
ExploreIT & Services Payroll
Structured CTC with a take-home view, proofs reviewed and applied to tax, and TDS re-projected after each revision under the chosen regime.
ExploreRetail Payroll
Joiners and leavers prorated from their effective dates, full and final settlement with recoveries on exit, and professional tax by each store's state.
ExploreLogistics Payroll
Advances recovered on schedule, field expense claims paid inside the cycle, and professional tax, LWF and minimum wage by each worker's state.
ExplorePayroll built for healthcare teams
Book a walkthrough with our Kanpur-based payroll team and run a sample cycle.